Premierstaff Pte Ltd - Shipping Assistant - 3 months contract (Extension possible)

[Eileen Teo]

Our client, a foreign MNC in oil and gas industry is looking for a temp Shipping Assistant for 3 months


TEMP SHIPPING ASSISTANT - 3 MONTHS

Role:
- Issue sales orders
- Liaise with customers for payments/ LC
- Coordinate shipping requirements and logistics planning


Requirements:
- Knowledge of Letter of Credit and shipping operation
- Good with Microsoft Office
- Knowledge of SAP preferred
- Pleasant personality
- Team player
- Good communication skills


There is a possibility of EXTENSION.

Location: Central
5 days work week, 9am - 6pm

Interested applicants, please forward resume in MS WORD DOC format to
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[Florencepeishian1983]

Dear Recruiter,

Application for the position of TEMP SHIPPING ASSISTANT 5 Days US MNC

I am interested to apply for this position advertised. My resume is attached for your reference. Finance Admin from IBM Global Financing

I am confident that my qualifications and experience will be an asset in your organization. I would greatly appreciate an interview at your earliest convenience.

Thank you for your consideration


Florence Lee Pei Shian
012-3742328


Florence Lee Pei Shian
PERSONAL PARTICULARS

NRIC Number 830805-05-5424
Address 12# 333, Blk 308, Ave 5, Hougang,
530308, Sg

Contact Number 012-3742328(mobile)
Email
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CAREER OBJECTIVE

To secure and obtain a position in an accounting or finance environment, where I can usefully dispose my knowledge and skills. Looking forward to new challenges, to learn and develop skills that will assist me in my personal strives for self-improvisation, which will be beneficial to my employer.

WORK EXPERIENCE

• To provide superior business operational support to our clients, business partners, resellers, and sales organizations, with primary focus on speed, accuracy, simplicity and customer satisfactions.

Company Name IBM (IBM Global Financing) –International leasing company
Job Title Business Support Operator (BSP)
Period of Service Feb 2007 -present

Responsibilities:
1. Contract Management
a End to end Global Contract Management System process – Offer letter creation, offer
letter countersignature, offer letter complete, certificate of acceptance creation, COA
inception for country Philippines and Singapore.
b Verify contract asset details and payment schedule(Customer billing) in ICFS portfolio the
next day after inception
c Verify system generated Payment Schedule pdf document if it is correct against the
signed hardcopy contract. This should be performed next day after inception.
d Front end adjustment - equipment replacement/serial number, customer number (bill and
install) changes, fiscal month, etc
e Front end booking to incept deal - for exceptional cases when there are penny differences
in payment between COA vs OL.
f Contracts/OL with special clause which allow inception without COA.

2. Supplier Settlement (Business partner payment)
a. For Philippines only - to perform the manual IBL file submission to APO (Shanghai Accounts Payable Center) to pay suppliers for contracts incepted.
b. Verify the notification note from APO Batch Admin (Shanghai Accounts Payable Center) to ensure all invoices are picked up correctly for payment. This should be checked the next working day after inception.
c. Perform CARS adjustments to pay mainline for contracts supplied by IBM Mainline.

3 Billing and Invoicing
a Weekly Monday To- Be Billed checks- Send invoice to bill customer on monthly lease
payments.
b Submit approvals for any credit notes before TBB release
c Create billing and invoicing for Late Payment charges by end of every month.

4. Measurement Reports
a Monthly BSO Measurement Reports
b Monthly LPF report
c Monthly Commission Uplift
d Weekly update of the BSO Contract Tracking Log in the ASEAN BSO team room
e Report contracts with non-standard Term and condition
f. Report contracts booked manually via Front End

5. Adhoc items
a. SOX testing - submit documents and information for testing
b. Query contract details (assets and payment schedule) in both LMS & ICFS as requested by Sales Reps/Customers

Company Name IBM (IBM Global Financing) –International leasing company
Job Title AGK Admin Specialist
Period of Service June 2005 – Jan 2007
Responsibilities:

1. Vendor Verification

a. Assist sales rep from India , Malaysia, Australia(Rapid online Financing) send request to Asean Credit team for vendor approval e.g Authorised Business Partner , Verified vendor, One time approved vendor).
b. Must ensure that every new vendor updated in IGF vendor database supported by Country Manager.
c. Get approval from ASEAN/SA Finance, Planning & Admin Manager for those business partners who’s unable to provide financial statement but has a potential leasing deal for Term Lease Master Agreement customer.

2. Pricing Verification

a. Sales rep will create rep deal in rep deal database and request contract creation from me after vendor updated in database.
Rate buy down
b. For Standard RBD, I need to match with standard RBD % sent by pricing manager.
c For non-standard RBD, Pricing team will send special bid which breakdown by machine
type & models level
d I will do calculation on Rate Buy Down in bid details and ensure the RBD amount priced
correctly for each brands. e.g. BP margin, BP incentive ,billing price end- user price
Residual value
a. Ensure that have approval from AP pricing team on negative net profit, strong justification needed from sales team.
b For Standard RV ,I will verify Residual value % with RV curve for each brands
c For Non standard RV, need calculate on US RV, remarketing gap, product gap, list price
Business Partner Commission & Lenovo Fee
a. Get approval from finance team for non-standard BP commission
b Liaise with sales team on pure BP commission and stamp duty pay through BP com.
Business Partner discount/Incentive
a. Checking on BP discount priced in rep deal supported by BP confirmation Info A
b Verify the yield ,finance rate in InfoA correctly loaded to rep deal
c Verify Non- taxed based and tax based InfoA match with lease option in rep deal
d For non standard term in contract, I need to discuss with sales team & Legal & Tax
department (capital allowance)

3. Credit Check

a. Ensure that Total amount financed, Lease term approved by credit team.
b. Customer rating must match with rep deal

4. Contract Preparation

a. I will compile purchase orders from customer and asset listing
b. Create contract through Lease Management System (LMS) based on PO & asset listing and send back to sales team for customer signature.



5. Contract Inception

a. After customer signed the contract, I will get signature from Account receivable manager and send for stamping.
b. Must ensure the credit condition met e.g. AR clearance.
c. Contract back within pricing validity period.(based on rate protect)
d. Ensure that Certificate of acceptance & Delivery order complete with serial numbers, machine type and models.
e. Confirm that complete documents attached in rep deal for accounting and business control’s reference. E.g. Notice of assignment, sublease relocation letter, bank guarantee, sales and lease back agreement etc.
f. Update details in rep deal and contract into lease management system in order flow to accounting ledger. BP payment
g. Verify & release payment to BP once confirms amount stated in invoices issued by BP match with asset listing in contract.

6. Monthly report

AR team
a. Compile and prepare Late Payment Fee report to AR team.
b Discuss with AR team for move to suspense customer and advise AR that which customer we
need to charge them on late payment.
Credit team
a. Compile Net Income Balance report (Up-to date outstanding monthly payment)to credit team and sales team enable them monitor the rating of customers.
Sales & Planner & Pricers
a Prepare volume report and recognize volume to planner & pricer
Accounting
a. Prepare TAF summary, TAF Reconciliation report to accounting and my manager.
SACA testing
a. Complete testing Malaysia, SOX testing for India to business control for selected samples and ensure compliance
b Answer questions from Business Control when Peer Review.

Company Name E-yes Charity Foundation
Job Title Salesperson
Period of Service Dec- Feb 2001(After SPM)

Responsibilities:
1. Selling charity products to customers table by table at open air eating outlet like mammal
store, restaurant, and food courts.
2. I worked 6 days a week, alternating between day and night shift. The job carries no basic salary and commission is paid purely on sales.
3. I have learned a lot about working as a team .I also attend motivation talks regularly to keep our team spirit high.
4. I have learned a great deal about interacting with people and am capable of working together as a team. My marketing and persuasion have also improved by coping with this highly challenging environment.

EDUCATION

Institution Year of Completion Qualification Attained
University Tunku Abdul Rahman 2003-2005
Bachelor Degree
Business Administration
Degree In Bachelor Business Administration
College Tunku Abdul Rahman 2001-2003
Advanced Higher Diploma
Business Administration
Diploma In Business Studies (Business Administration)